1. Information We Collect
We may collect the following categories of information:
A. Information You Provide Directly
• Name
• Email address
• Phone number
• Professional credentials (e.g., specialty, role, organization)
• Billing details (note: payment info is processed through Stripe or other processors)
• Event registration information
• Sponsorship inquiry information
• Messages you send us (email, forms, SMS, etc.)
B. Information Collected Automatically
When you use the Website, we may automatically collect:
• IP address
• Device type, browser type
• Pages viewed and time spent
• Clickstream data
• Referral URLs
• Cookies and tracking technology data
C. Event Content and Media
When attending our events, we may collect:
• Photographs and videos containing your image/likeness
• Audio recordings
• Testimonial content
• Social media tags and public posts related to events
2. How We Use Your Information
We use information to:
• Register you for events
• Process payments and confirmations
• Provide event logistics and updates
• Communicate with you (email/SMS)
• Respond to questions and support requests
• Operate and improve our Services
• Conduct marketing and promotional activities
• Develop relationships with sponsors and partners (where relevant)
• Prevent fraud, misuse, and unauthorized activity
• Comply with legal obligations
3. Photo/Video and Marketing Use
By attending any Friends of Medicine event, you acknowledge and agree that:
1. We may photograph, film, record, or otherwise capture your image and/or voice at events.
2. You grant Friends of Medicine LLC an irrevocable, worldwide, royalty-free license to use, reproduce, publish, distribute, modify, and display such content for marketing, advertising, brand promotion, and commercial purposes, including but not limited to:
• social media
• website
• email campaigns
• sponsor promotions
• future event marketing
3. You waive any right to inspect or approve final materials and waive claims for compensation related to such usage.
If you do not wish to be recorded, you must notify us in writing prior to the event at: info@friendsofmed.com. We will make reasonable efforts but cannot guarantee exclusion from background media.
4. Disclosure of Information
We may share information with:
• Service providers (CRM, email/SMS platforms, analytics, scheduling tools)
• Payment processors such as Stripe (who process billing; we do not store full card numbers)
• Event venues (only as needed for logistics and confirmations)
• Marketing partners assisting Friends of Medicine (under confidentiality obligations)
• Legal authorities if required by law or to protect rights and safety
• Business transfers (merger, acquisition, asset sale)
We do not sell your personal information as “selling” is commonly defined under applicable privacy laws.
5. Cookies & Tracking
We may use cookies, pixels, and similar tools to:
• analyze website performance
• improve user experience
• manage ad performance and conversion tracking
You can disable cookies via browser settings, though the Services may function less effectively.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards. However, no system is 100% secure, and we cannot guarantee absolute security.
7. Data Retention
We retain personal data as necessary to:
• provide the Services
• maintain business records
• comply with legal requirements
• enforce agreements
8. Your Rights and Choices
Depending on your jurisdiction, you may request:
• access to personal data
• correction of inaccurate data
• deletion of personal data
• opt-out of marketing
To request: info@friendsofmed.com
You may opt out of marketing emails at any time using the unsubscribe link.
9. Children’s Privacy
Our Services are not intended for individuals under 18. We do not knowingly collect personal information from children.
10. Third-Party Links
Our Services may include third-party links. We are not responsible for third-party privacy practices.
11. Updates to This Policy
We may update this Privacy Policy at any time. Changes will be posted on this page with an updated Effective Date.
12. Contact Us
Friends of Medicine LLC
Email: info@friendsofmed.com
Website: www.friendsofmed.com